Traditional fax machines have a major flaw... Faxes are sitting on the fax machine's paper tray, an easy target for prying eyes, whether it's an important contract, financial reports, health records or any other secure information. TNZ's SecureFax can solve this problem. Faxes are emailed to you securely, bringing fax under the scope of your organisation's email policies.
For organisations that require additional security, particularly for financial, health, or otherwise sensitive private data, SecureFax is a highly secure solution of receiving faxes via the internet. Use a mixture of No-Archive, PGP Encryption and other security measures to meet your organisations requirements.
SecureFax was built from the ground up to match specifications and requirements of the PCI-DSS rules.
While we had a PCI-DSS in mind, this doesn't stop SecureFax providing a solid solution for the requirements of many other applications, from lawyers to doctors, banks and accountants.
|No-Archive||No Archive is a secure deletion tool.
Our standard Fax Number service will store the fax you receive on our servers for your simple retrieval. No Archive is designed to automatically delete your fax image from our servers the instant it is received by your email server. Once the "no archiving" has been put in place, we will not archive any actual fax content sent or received from your account using our services.
We will retain "call detail records", which are simply Caller IDs (sender and receiver), date/time received, number of seconds for transmission, number of pages, etc. We won't retain the actual fax content.
No-Archive can be enabled for both receiving of inbound faxes, as well as the sending of outbound faxes.
|SSL/TLS Encryption||Standard on all TNZ Fax services, email transmissions and dashboard logins are transport-layer encrypted. Optional enforcing of email encryption based on the sending or receiving email domain.|
|DNS Verification||Standard on all TNZ Fax services, emails are verified for authenticity using email standards such as SPF, PTR, DKIM and DMARC to ensure sender legitimacy.|
|Other security measures||The Security Features guide includes details on general security measures in place with all TNZ services.|
|PGP Encryption||Your faxes can be encrypted on-the-fly the moment they are received by our fax servers using your supplied Public PGP Key.
The unencrypted fax image is not stored on our servers at any stage. The PGP-Encrypted fax will then be emailed to you. You will then need to decrypt the fax image using your Private PGP Key. You can change your PGP Key at any time and supply us with the new Public Key. Find out more on PGP Encryption here: OpenPGP.org
PGP Encryption can be enabled for receiving of inbound faxes only.
*Additional costs apply (see below)
No-Archive eliminates TNZ Group as a potential attack vector. Once the fax transmission is completed, TNZ will purge all record of the fax image data.
All faxes you receive are available to view using the online dashboard. Log In from anywhere to view all received faxes.
We can also deliver received faxes to your FTP server, or you can log into our FTP server to receive fax documents.
We conform to standard PGP practices, so you can use the PGP software of your choice. We do not provide the PGP software to use in your environment. We do recommend simple tools like PGPTool or GPG4Win.
With No-Archive, we do not store an archived copy of the fax. With PGP Encryption, we do not store a copy of the unencrypted fax. Therefore with SecureFax enabled we are unable to assist recovering a lost of locked fax.
This is possible on a case-by-case basis.
* Pricing is in New Zealand Dollars excluding GST